(CHARITABLE INCORPORATED ORGANISATION)
Charity Registered in England & Wales no. 1184886
Introduction
- These Rules are formed pursuant to Clause 26 of the Constitution of Old Rutlishians’ Association, “the Club”.
Members
- Pursuant to Clause 9.3.1 of the Constitution, the general categories of membership shall be
- Adult player
- Junior player (under 18) – non voting
- Parent / Guardian of Junior player
- Honorary
- Ex-Officio – non voting
- Supporter – including Volunteer, Ex-Player
Life members may be included within categories a., c., d.,, ef. depending upon whether a Life membership fee has been paid in lieu of annual subscriptions.
- Individuals who wish to become members solely for the purpose of benefiting from the clubhouse facilities and without involvement in any of the sporting sections or volunteering for the running of the Club, shall become members of the Club’s wholly owned trading subsidiary company, Old Rutlishians Trading Limited (company no: 12297224).
- The car park is only to be used, by members, visiting guests of members, players or guests of opposition teams, while using the club facilities or grounds. Parking overnight or for extended periods must be approved by the Trustee board. Trustees reserve the right to charge members or their guests a fee for inappropriate use of the car park.
- Dogs are welcome at Poplar Road but must be kept on a lead at all times and under control with any mess cleared up. This is to ensure a clean and safe playing field for sport. The club reserves the right to ask dog owners to leave the grounds if they do not adhere.
- The Trustees shall appoint individuals from the Board to assume responsibility as
follows:
a. Chairman
b. Treasurer
c. Commercial activities
d. Community & Membership
e. Schools Liaison
f. House
g. Grounds
h. Sports
i. Health, Safety
j. Diversity
k. Safeguarding
l. Vice-Presidents Liaison
7. A Trustee may take on more than one of the above responsibilities and where
possible the board make up will be made up of at least 1 active committee member from
each of the main sports.
8. The role of Secretary will be undertaken by employed staff namely, the Club and
Membership. Any external requests of the secretary e.g., Signing of documentation will be
the responsibility of one of the trustees.
Sections
- The main approved sporting Sections are: Rugby, Cricket, Football.
- Sections shall have their own delegated Committee, which shall include their representative from the Board of Trustees.
- Sections will create their own Rules, which will be consistent with the Constitution and the Rules of the Club.
Other Delegated Committees
- Under the constitution, the Board are ultimately responsible for all aspects of
governance; for ensuring the aims of the Club are upheld, overseeing strategy;
safeguarding the Club’s assets; development and ensuring the Club is sustainable. The
day-to-day management of the Club is devolved to committees of the Board as set out
below and to the staff employed.
| Board of trustees | ||||||||
|---|---|---|---|---|---|---|---|---|
 | | | | | ||||
| Finance & Risk Committee | Operations & House Committee | Grounds & Sports Committee | Community, Membership and Communications Committee | Fundraising & Sponsorship Committee | ||||
| Responsible for overseeing all financial, governance and risk management aspects of the Club | Responsible for overseeing the operations of the Club, Health & Safety including the trading subsidiary and the Clubhouse | Responsible for overseeing the Club’s grounds and sports sections | Responsible for overseeing the Club’s membership, engagement with the community and communications | Responsible for overseeing the Club’s fundraising and sponsorship activities | ||||
- The communities, Membership and Communication committee will have the
responsibility to promote the objects of the association with Rutlish School and
specifically encourage members of the school to become members. This committee will
also extend this work to encourage membership from all the schools located in the parish
of Merton.
President
- The Board of Trustees will appoint a President annually at its Annual General Meeting.
Vice Presidents
- The Club will maintain a register of members who are recognised as Vice-Presidents for the service and support they have provided over a period of time.
- Vice–Presidents shall be permitted to use the Club’s facilities for events without charge providing there is no clash with commercial or Sections’ events, and shall submit an annual report to the Board of Trustees.
Guests
- Members of opposing teams, including their families, may visit the Clubhouse. It is the responsibility of the hosting sporting Section to oversee the conduct of such guests.
- Trustees may from time to time determine a limit to the number of guests a member may introduce and to the number of times any particular guest may be introduced in any one year.
- Persons who have previously been members of the Club but who have been removed from the roll for disciplinary reasons or failure to pay membership subscriptions, shall not be admitted as guests. The Trustees expect those who regularly attend the Club to become members in their own right and the Trustees reserve the right to take disciplinary action against members who frequently introduce the same guests.
- Trustees reserve the right to charge guests an entrance fee as and when deemed appropriate.
Complaints
- Any complaint, including against the club itself, staff, members, shall be brought to the attention of the Chair or Secretary who will determine the appropriate course of action. Such action will include immediate written acknowledgement and a procedure which is consistent with that set out in 9.5.3 of the CIO Constitution for considering the action to be taken against a member.
Alteration of Rules
- These Rules may be changed at any time by the Board of Trustees, subject to such changes being ratified by an ordinary resolution of members, normally taking place at an Annual General Meeting.
Approved Rule changes – 20 January, 2025