Wanted: ORA administrator & club secretary

Contract: Part time 10 hours per week (Average)

Location: Club house / home – Flexible

Salary: £15 per hour

Report to: Treasurer

Key administrative tasks

  • Maintaining Webcollect, monitoring of new members, updating subscriptions and payments when required.
  • Uploading bank statements to Webcollect.
  • Keeping Quickbooks up to date.
  • Maintaining creditors/ debtors lists.
  • Completing the weekly bank reconciliations and transferring money to ORA & sections.
  • Dealing with all membership queries.
  • Programming membership cards (taking information from W/C adding to Epos and then manually programming cards).
  • Sending out club information to members (when asked by sections or trustees).
  • Producing weekly member reports for sections.
  • Liaising with all sections with any queries as they arise.
  • Making refunds when incorrect orders have been placed or people leave.

Key tasks as secretarial support to the charity’s Board of Trustees:

  • Organise Board meetings.
  • Formulate meeting agendas of the Board.
  • Collect, organise and distribute such information, documents or other papers as may be required for meetings.
  • Facilitate the smooth operation of Board meetings, ensuring that all meetings are minuted and that minute books are maintained with a certified copy.
  • Ensure comprehensive record of actions agreed at the meetings are maintained and actions are followed up and reported on at the appropriate subsequent meeting.
  • Communicate Board decisions to those required to implement them, ensuring that actions and tasks assigned are managed appropriately and to the required timetable, reporting back as required.
  • Facilitate the induction of new Board members.
  • Maintain any necessary statutory registers and respond to requests for information within.
  • Ensure that formal documentation is filed with appropriate bodies, as required.
  • Supporting the preparation, publication, distribution and presentation of the annual report.
  • Plan and arrange the annual general meeting and take minutes.
  • To undertake any other duties as appropriate to this role.

Full training will be provided on all aspects of the role.

To apply please email: neil.robinson@oldruts.club

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Free trials available for Ruts Super Saturdays!

Aimed at boys and girls aged 4-7, Ruts Super Saturdays offers weekly structured football without any travel commitments, teaching younger kids a range of footballing skills, while making new friends and having heaps of fun.

Running at our Poplar Road site from September – April every year, the course costs just £29.99 per month plus an annual Old Ruts membership fee for at least one parent of £48 (membership fee waived for existing parent members).

To sign up for your FREE trial, email Alfie on arowlands-rickelsford@futsalelite.co.uk or to enroll on a monthly basis go to https://webcollect.org.uk/oldruts/subscription, click on the football subs tab and then select Ruts Super Saturday.

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